First Physical Inventory

Switching your warehouse over to DataNinja barcoding

Before starting here, the following steps should be completed:

  1. Initial Data Load
  2. Hub Setup
  3. Printer Setup
  4. Decision on QuickBooks Online Connection Timing

Commit to Live Inventory

Barcodes are the connection between the physical world, your new system for inventory, and manufacturing controls. As soon as you start printing barcodes your system is now connected with your inventory. Anytime barcoded material is used it must be recorded in DataNinja. It is common for the first physical inventory to take a few days. In between starting the physical inventory and go-live the team needs to commit to maintaining system accuracy. All consumption, adjustments, scrap, shipments of counted (barcoded) inventory must be logged in DataNinja.

How to Quick Receive (Lot Crawling)

Tap "Receiving"

At the top right corner select "Quick Receive"

Under "What material are you receiving?", select the part that you are printing labels for. You can search by part number or description.

Record the quantity per label and number of labels to be printed. The image below represents a quick receive that would print three individual labels. Two labels @ qty 300 ea, and one label @ qty 157 ea, for a total inventory quantity of this part/Lot of 757 ea.

Verify the remaining fields:

  • Into Inventory Location
  • Printer
  • Mfg Lot # (If applicable)

Then tap the green "Receive" button

Repeat this process for each Lot/Part on hand.


One Lot at a time?

Each barcode generated via DataNinja for lot-tracked inventory is unique. Only a single lot can be quick received at a time. This first physical inventory is no small task, getting through it will jumpstart your live inventory tracking.

What’s Next

Continue to receive and print barcodes for materials as they arrive. As previously barcoded materials are used ensure the quantity changes are logged in DataNinja as Adjustments until you are ready to go live with manufacturing. This way you will maintain accurate inventory and all the efforts of the accurate physical inventory will not be lost.